WAMY determine to ensure the process & procedures of funding which include fund receiving from the supervising office in Dammad, K.S.A., and releasing funds to implement programs and projects and administrative expenses.
1) Cheque Releasing
a. Receiving cheque request from the in-charges of the departments
b. Submitting to the Managing Director for Approval
c. Release the cheque
d. Fill the Cheque payment voucher
2) Cash Handling
a. Receiving request from the in-charges of the departments
b. Submitting to the Managing Director for approval
c. Paying the cash with entering in the cash payment voucher
3) Dealing with the Bank
All the correspondence relevant to the bank will be handled by the head of accounts department with the concern of the Managing Director.
4) Accounts Report
a. Monthly Reports
Following reports are required to send to the Supervising office in Dammam, K.S.A, Monthly basis:
i. Cheque Release Records
ii. Petty Cash Record
iii. Incoming fund Record
iv. Staff Salaries Record Sheet
v. Monthly Bank Statement & Reconciliation
b. Quarter Reports
According to the organizations accounts procedures the year (Lunar year) is divided into 3 quarters, (1-4) months, (5-8) months, (9-12) months. In the end of the each quarter, the quarter reports with the attachment of supportive (Bills) will be sent to the supervising office.
c. Fixed Asset records.
d. Accounts Auditing
All accounts and supportive will be audited by the authorized and government approved audit firm annually.